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Policies & Procedures

viu.ca > Governance, Administration, & Planning > Policies & Procedures

In light of our new university designation and legislation all policies and procedures are currently under review.

Table of Contents - Policies

VIU is in the process of transferring all policy and procedure pages into PDF documents. If you do not have Acrobat Reader, you may download it for free.

University & Board ('A' & 'D' Policies)

General

11.01 Instruments of Regulation
11.02 Mission Statement
11.03 Regular and Additional (Open or Committee of the Whole) Meetings - Rules of Order · revised
11.04 Regular and Additional (Open or Committee of the Whole) Meetings - Time
11.05 Regular and Additional (Open or Committee of the Whole) Meetings - Minutes
11.06 Board Chair and Board Vice-Chair · revised
11.07 Policies & Procedures (New, Changes, & Deletions) · revised
11.09 Membership in Associations · revised
11.10 University Representation by Board Members · revised
11.11 Reimbursement of Travel Expenses for Board Members · revised
11.12 Personal Accident Insurance · revised
11.13 Board Communication and News Releases · revised
11.14 New Board Members · revised
11.15 Board Committees and Task Forces · revised · revised
11.17 Expense Allowance · revised
11.19 University Operating Year · revised
11.20 Presentations to University Board By Employees, Students and Members of the Community · revised
11.22 Organization Chart
11.24 Consent Agenda · revised
11.25 Standing Conflict of Interest for Board Members on Matters of Labour Relations · revised
11.26 Term of Office for Board Members · revised · revised
11.27 Quorum for Voting Purposes · revised
11.29 Chief Executive Services · revised

President

General

21.01 Communication Between University and Ministry of Advanced Education · revised
21.03 Human Rights - Education Initiatives and Complaint Resolution
21.04 Employment Equity Plan · revised
21.05 Personal Harassment Policy · revised
21.06 Conflicts of Interest Related to Employees and Students
21.07 International Education
21.08 Accommodating the Observance of a Religious Holy Day · revised

Communications

22.01 News Releases and Media Liaison · revised
22.02 Publications · revised
22.03 Advertising · revised
22.04 Compliance with Freedom of Information/Protection · revised

Instruction

General

31.02 Copyright
31.03 Vancouver Island University Research Ethics Board (VIU REB) · revised
31.06 Disruption-Free Learning and Working Environment · revised
31.07 Animal Care
31.08 Honorary Research Associates
31.09 Program Advisory Committees
31.10 Integrity and Conduct in Scholarly Activity · revised
31.11 Research Centres and Institutes Policy
31.12 Ethics in Teaching: Principles and Expectations
31.13 Intellectual Property · revised
31.14 Adjunct Faculty
31.15 Assessment and Review of Instructional Programs and Units · revised
31.16 Postdoctoral Fellowships

Student Services

32.01 Employment of Students · revised
32.02 Students with a Documented Disabilities
32.03 Code of Ethics for Student Services Personnel
32.04 Gymnasium After Hours Policy
32.05 Student Conduct Code
32.06 Student Conduct Appeals
32.07 Student Advising
32.08 Students Attending Another Institution as a "Visiting Student" · new

Registration

33.01 Waiver of Tuition Fees for University Employees in Courses · revised
33.03 No-Show Policy · revised
33.05 Schedule of Dates · revised
33.06 Admission Requirements
33.07 Admission Requirements—University and Career/Technical (effective September 2005) Programs · revised
33.08 Degree Graduation
33.09 Programs and Credentials
33.10 Mature Student Category · revised
33.11 Admission Requirements—Unclassified Students
33.12 Admission Requirements—Trades and Applied Technology Programs
33.13 Breadth In Degree Programs · revised

Library

34.01 Audio Visual And Film Loans
34.02 Audio Visual Equipment, Inventory Control
34.03 Library Conduct
34.04 Library Donations

Administration

General

41.01 Use of Private Vehicle on University-College Business
41.02 Fundraising · revised
41.04 Right of Access to Information · revised
41.05 Presentations on Campus
41.06 Commercial Ventures on Campus
41.07 Compliance with Legislation Governing Workplace Hazardous Materials (WHMIS)
41.08 Continuing Education · revised
41.09 Health and Safety
41.10 Prevention of Violence in the Workplace
41.11 On Campus Hospitality Expenses
41.12 Use of University-College Vehicles
41.13 Death of a Member of the Malaspina University-College Community
41.14 Alcohol Consumption on Malaspina University-College Premises
41.15 Cancellation of Convocation
41.16 Political Engagement

Finance

42.01 Bank Accounts & Authorized Signatures
42.02 Investment of Funds
42.03 Petty Cash Accounts
42.04 Discharge of Financial Obligations
42.05 Surplus Materials, Supplies & Equipment
42.06 Recovery of Salary Overpayment
42.07 Travel Advances
42.08 Reimbursement of Travel and Other Expenses
42.09 Signing Authority
42.10 Collection of Revenues
42.11 Approval Process for Capital Expenditures
42.12 Operating Fund and Budget
42.21 Printing and Duplicating Centre
42.31 Purchasing

Human Resources

43.01 Employment and Service Contracts
43.02 Recruitment-Travel Expenses for Interviews
43.03 Personnel-Evaluation
43.04 Authority to Appoint Employees · revised
43.05 Travel allowances/Temporary Assignments
43.06 Retiring Employees
43.07 Interview Privileges for Existing Employees
43.09 Applications for Employment (Maintenance of)
43.10 Personnel Files (Maintenance of)
43.11 Recruitment of Employees · revised
43.12 Term Administrative Staff
43.13 University-College Pension Plan
43.14 Municipal Pension Plan Participation
43.16 Institutional Response to AIDS on Campus (Employees and Students)
43.17 Terms and Conditions of Employment of Administrative Staff
43.18 Deferred Salary Leave Plan
43.19 Jury Duty
43.20 Employee Exchange
43.21 Bereavement Leave
43.22 Relocation Allowance and Loan to Newly Hired Employees
43.23 Employee Holding Public Office
43.24 Activities Outside Employment with the University-College
43.25 Group Benefits Age 65 and Beyond
43.26 Employment of Relatives
43.28 Payout of Unused Vacation Accumulation
43.29 Professional Development
43.30 Seasonal Hiring
43.31 Retired Employee Privileges

Facilities

44.01 Smoking on University-College Premises
44.02 Recycling
44.04 Security & Maintenance of University-College Assets
44.05 Personal Safety on Campus
44.06 Rental of University-College Facilities
44.08 Gymnasium · revised
44.11 Parking Services
44.12 Displaying of Flags
44.13 Identification Cards

Computer Services

45.01 Use of Information Technology · revised

Ancillary

Cafeteria

51.01 Food Services, Statement of Operating Philosophy

Bookstore

52.01 Bookstores, Statement of Operating Philosophy

Senate

General

91.01 Block Transfer of Credit from a Previous Diploma or Degree Towards a Baccalaureate Degree in Arts or Science · revised · revised
91.02 Prior Learning Assessment · revised
91.03 Transfer Recognition of Associate Degrees · revised

Honorary Credentials

92.01 Honorary Credentials

Instruction

99.01 Student Academic Code of Conduct · revised
99.02 Academic Appeals · revised
99.03 Courses Repeatable for Additional Credit · revised
99.04 Numbering of Courses · revised
99.05 Repeating a Course · revised
99.06 Upgrading a Lower-Level Course to an Upper-Level Course · revised
99.07 Third Year Standing · revised
99.08 Time Limit for Program Completion · revised
99.09 Use of Electronic Devices in Examinations · revised
99.10 Academic Probation · revised
99.11 Course Prerequisites · revised · revised
99.12 Granting Recognition for Non-Credit Courses and Programs · revised
99.13 In Progress Grade (INP) · revised
99.14 Permission of Instructor as a Prerequisite · revised
99.15 Deans’ List · revised
99.16 Examinations in the Gym · revised
99.17 Retention of Course Materials · revised
99.18 Rescheduling Examinations After an Emergency Campus Closure
99.19 Sunset Policy for Active Courses · new
99.20 Credential Partnership Agreements · revised